Your tax, simplified. Your time, reclaimed
Deductify UK
Deductify UK is the stress-free way for sole traders to manage expenses and stay HMRC compliant. Scan receipts, track your tax in real-time, and get ready for Making Tax Digital—all in one simple, powerful app.
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App Store
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Google Play
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Windows
Keep It Simple
How does it work?
By combining automated receipt scanning, real-time tax liability estimation, and HMRC-ready reporting, the app removes the complexity of tax compliance, allowing you to focus on your business while ensuring you are always prepared for Making Tax Digital (MTD) requirements.
Capture: Snap a photo of your receipt to have the AI instantly extract and categorize your business expenses.
Monitor: Watch your live tax and National Insurance estimates update automatically as you log your income and costs.
Review: Check your quarterly digital summary inside the app to ensure your financial records are complete and accurate.
Export: Generate a perfectly formatted, HMRC-compliant report in seconds to share with your accountant or for your tax submission.
© Deductify UK. All rights reserved.
Terms and Conditions & End User License Agreement (EULA)
Effective Date: 29th May 2026Welcome to Deductify UK ("we," "our," or "us"). By downloading, accessing, or using the Deductify UK mobile application and associated website (collectively, the "App"), you agree to be bound by these Terms and Conditions and this End User License Agreement. If you do not agree, do not use the App.1. License Grant (EULA)
Subject to your compliance with these Terms, we grant you a limited, non-exclusive, non-transferable, revocable license to download, install, and use the App for your personal, internal business purposes (as a sole trader) on a device that you own or control.2. Not Financial or Tax Advice (Disclaimer)
Informational Purposes Only: Deductify UK provides automated expense tracking and tax estimations based on user inputs. We are not an accounting firm, and we do not provide legal, financial, or tax advice.User Responsibility: The calculations provided by the App are estimates. You are solely responsible for verifying the accuracy of your records, applying the correct tax treatments, and ensuring your final submissions to HM Revenue & Customs (HMRC) are correct and compliant.No Liability for HMRC Penalties: We accept no liability for any errors, omissions, tax liabilities, or HMRC penalties resulting from your use of the App or reliance on its estimations.3. User Accounts and Security
You must provide accurate and complete information when creating an account.You are responsible for maintaining the confidentiality of your login credentials.You must notify us immediately of any unauthorized use of your account.4. Subscriptions and Payments
Premium Features: Certain features of the App are subject to a subscription fee (e.g., £5.99/month).App Store Billing: Payments are processed through the respective app stores (Apple App Store or Google Play). Your subscription will automatically renew unless canceled at least 24 hours before the end of the current billing period.Refunds: Refund requests must be handled through the platform where you purchased the subscription (Apple or Google) and are subject to their respective policies.5. Acceptable Use Policy
You agree not to use the App to:Upload malicious code, viruses, or harmful data.Attempt to reverse-engineer, decompile, or hack the App's backend infrastructure.Use the App for any illegal or fraudulent activities.6. Data Ownership and Account Deletion
Your Data: You retain full ownership of the data and receipt images you upload to the App.Deletion: You have the right to permanently delete your account and associated data at any time via the "Settings" menu within the App. Upon deletion, your data will be permanently removed from our active servers.Please refer to our Privacy Policy [Insert Link to Privacy Policy] for full details on how we process and store your personal information under UK GDPR.7. Limitation of Liability
To the maximum extent permitted by UK law, Deductify UK and its developers shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of profits, data, or goodwill, arising from your use of or inability to use the App.8. Changes to These Terms
We may update these terms from time to time. We will notify users of any significant changes via the App or by email. Continued use of the App after changes are published constitutes your acceptance of the new terms.9. Governing Law
These Terms shall be governed by and construed in accordance with the laws of England and Wales. Any disputes arising under these Terms shall be subject to the exclusive jurisdiction of the courts of England and Wales.10. Contact Us
If you have any questions about these Terms, please contact us at:
Email: [Insert Support Email, e.g., [email protected]
Website: [Insert Website URL]
Privacy Policy
Effective Date: 29th May 20261. Introduction
Welcome to Deductify UK ("we," "our," or "us"). We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and share your personal information when you use our mobile application and website (the "App").By using Deductify UK, you agree to the collection and use of information in accordance with this policy. We process your data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.2. The Data We Collect About You
To provide you with our tax-tracking and financial management tools, we collect and process the following types of data:Identity & Contact Data: Your name, email address, and account login details.Financial & Transaction Data: The income and expense figures you log, tax categories, estimated tax liabilities, and business profiles.Media & Files: Images of receipts or invoices that you upload or scan using the App.Technical Data: Your IP address, device type, operating system, and app usage metrics.3. How We Use Your Data
We will only use your personal data when the law allows us to. Most commonly, we use your data to:Provide the Service: To create your account, host your data securely, and keep your financial dashboard updated.Process AI Features: To analyze your uploaded receipt images using automated text recognition (AI) to extract dates, merchants, and amounts for categorization.Customer Support: To assist you with troubleshooting or account inquiries.Improve the App: To analyze crash reports and usage data to make the App faster and more reliable.Important Note on Financial Advice: We use your data to calculate estimations of your tax liability. We do not use this data to submit official returns on your behalf, nor do we provide formal tax or legal advice.4. How We Share Your Data
We do not sell your personal or financial data to third parties. We may share your data only with trusted third-party service providers required to operate the App, including:Cloud Hosting & Database Providers: To securely store your profile, figures, and receipt images (e.g., our backend infrastructure providers).Payment Processors: Apple App Store and Google Play handle all subscription payments. We do not see or store your credit card information.Legal Authorities: If required by UK law, we may disclose your data to comply with a legal obligation or request from bodies such as HMRC or law enforcement.5. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. Your data is stored on secure cloud servers, and communication between your app and the database is encrypted.6. Data Retention and Account Deletion
We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for.Active Accounts: Your data is kept securely as long as your account is active to ensure you have a historical record of your receipts and tax estimates.Account Deletion: You have the right to permanently delete your account at any time via the "Delete Account" button in the App’s Settings. Upon confirmation, our systems will automatically and permanently erase your account profile, all financial records, and all stored receipt images from our servers. This action is irreversible.7. Your Legal Rights Under UK GDPR
Under data protection laws, you have rights including:Request access to your personal data.Request correction of the personal data that we hold about you.Request erasure of your personal data.Object to processing of your personal data.Request the transfer of your personal data to you or a third party (e.g., exporting your data as a CSV file).8. Contact Us
If you have any questions about this Privacy Policy, your data rights, or if you need to contact our Data Protection Officer, please reach out to us at:Email: [email protected]Website: www.deductifyuk.co.uk